CCLCR 10 - Form of Pleadings and Other Papers

  (a)  Caption.

    (4)  Bench Copies of Pleadings.

 All courtesy copies of a pleading provided to the Court shall have the date and time of the pending hearing on the upper right corner of the first page of the pleading.

  (e)  Bottom Notation.

      (3)  All attorney and/or pro se party's signature lines or footer shall also include their email addresses, if available.

  (f)  Date of Documents.  All documents presented to a judge for signature shall provide for a place to write a date on which the document is signed immediately above, or to the side, of the judge's signature.

   (g)  Pleadings to be Dated.  All pleadings, motions and other papers to be filed with the Clerk shall be dated by the lawyer, party or individual preparing the same.

   (h) Unsuitable Materials Filed as Pleadings or Documents.  The format requirements of GR 14 shall apply to all filings. The Clerk has the authority to reject items presented for filing that do not comply with CR 5 (e) and GR 14 (e.g., digital/audio media, thumb drives, and similar devices containing recorded information).  Parties may convert digital/audio and similar media to document form and may file documents in compliance with GR 14.  Copies of reported cases, statutes or texts shall not be filed but may be furnished directly to the judge hearing the matter, and to all other parties. Copies of interrogatories and similar items shall not be filed absent a motion directly related to those items (e.g., Motion to Compel).

   (i) If a pleading or other item is rejected by the Superior Court Clerk’s office and they are unable to notify the party at the time of filing a document or other item, then the Superior Court Clerk’s office shall file a document identifying the pleading or item that was rejected, the reason for the rejection, and the name of the person that submitted it for filing.

   (j) Sealed Pleadings.  In all cases subject to GR 31, any request to seal a pleading or document shall be accompanied by the appropriate fee.  The fee schedule is available from the County Clerk or online at If payment is in the form of a check, it should be made to Cowlitz County Clerk.


[Amended effective September 1, 1995; amended September 1, 2002; amended September 1, 2005; amended September 1, 2009; amended September 1, 2010; amended September 1, 2012; amended September 1, 2014; amended September 1, 2015; amended September 1, 2016; amended September 1, 2019; amended September 1, 2020; emergency amendment January 1, 2023; amended September 1, 2023.]

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