CCLAR 10 - Email Communication

Posted in Local Rules 9.2020

 (a) Purpose: The purpose of this rule is to provide guidelines for the use of email in communicating with the judges and/or court staff. This rule does not apply to other forms of communication and does not establish a preference for email communication over any other form of communication. Email is another tool to provide information as may have been through a telephone call or delivery of documents but it is not intended to substitute as oral argument on any issue.

  (b)  Guidelines for Use of Email: The Court will accept electronic bench copies of pleadings prior to a hearing provided the following guidelines are followed. All parties, or their counsel, must be provided contemporaneous copies of the email.  Attached documents to an email must be in a PDF format. A party must advise the Court and parties of any later updated or changed versions of a document previously sent via e-mail. There shall be no editorial, comment or argument included in the emails; however, information as to the time, date and docket of the matter shall be permitted. The purpose of the rule is solely to permit electronic transmission of copies of pleadings.

  (c)  Appropriateness: Email communication with court staff is appropriate in the following typical situations:

  (d)  Ex Parte Communication Prohibited: The prohibitions regarding ex parte contact with the Court are fully applicable to email communication. To avoid ex parte contact, all parties must be included in the email and appear as additional recipients in the email. If all parties are not included, the judge will not review the email or its content. If an attorney or party is communicating substantive information to court staff, the email must also be sent to all opposing attorneys/parties and so indicate on its face. Substantive information includes information regarding the likelihood of settlement, the timing of witnesses, anticipated problems with scheduling, concerns regarding security and other case-specific issues.

  (e) Electronic Service of Working Copies and Pleadings:

  (f) Retention of Email: The Court is not obligated to retain any electronic communications.

[Adopted effective September 1, 2012; amended September 1, 2013; amended September 1, 2015; amended September 1, 2019; amended September 1, 2020]